Are you ready for an exciting job where no two days are ever the same? Can you create a culture that nurtures people to build with you? Do you want to exceed the standards of the industry? At Advanced Disaster Recovery, Inc. (ADRI), we are looking for dedicated people to join us in our mission and values as we aim to be the best in class in the restoration field. ADRI is widely regarded as the expert firm to call – day or night – to halt and remediate environmental emergencies and to restore homes and other spaces to their pre-damage conditions. Our experts provide emergency recovery services for wind, fire, smoke and water damage, catastrophe response, contents restoration, environmental issues, mold remediation, healthcare and environmental services, flooding repair and construction services.

We are looking for an Accounts Payable/Receivable Coordinator for our New Hampton, NY site. In this role, the AP/AR Coordinator ensures timely payments of vendor invoices and expense vouchers, maintains accurate records and control reports. Negotiates with past due accounts, ensures outstanding account balance. Maintains cash receipts and refers accounts to collections. Responsible for the invoicing and collection for all lines of business, communicating and negotiating payment arrangements with customers, and ensuring accounts are handled properly to maintain a healthy bad debt ratio. Prepares payments for vendors in a timely manner.

Essential Duties and Responsibilities

Accounts Receivable

1. Create and distribute invoicing for deposits along with contracts to customers
2. Create and distribute invoices for final collections to appropriate parties according to program requirements and company protocol
3. Create and track all supporting documents for specialized customer billing inclusive of sending the contract and invoice to the customer and uploading the signed documents upon receipt

Contract Receipt and File Preparation:
1. Receive and process signed contracts and deposits
2. Prepare files with payment terms and final day instructions for project managers

1. Perform and document Accounts Receivable Collection activities according to protocol
2. Negotiate payment programs with delinquent customers
3. Handle customer disputes/ refunds/ discounts on already billed invoices
4. Work closely with attorneys on legal matters pertaining to customer accounts
5. Interact with customers and insurance adjuster to resolve outstanding issues
6. Work with adjusters to resolve any issues preventing payment from being issued
7. Review and submit delinquent accounts to collections upon management review

Reporting and Planning:
1. Assist with month end close processes as requested
2. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
3. Identify and execute the necessary process adjustments

Accounts Payable
1. Process all bills/bill payments/all refunds (invoices, rent, utilities, etc.)
2. Verify vendors have all required paperwork submitted for payment
3. Sub payments and enter job costing splits
4. Prepare weekly credit card transactions through Google Doc
5. Enter in daily material lists
6. Process disputes, review reports and request refunds for Contractor Connection

Job Requirements

• Bachelor’s degree in Accounting/Finance or related field a plus
• Excellent analytical skills along with the ability to create and present detailed reports
• Ability to accurately process numerical data
• Minimum 1-3 years of accounting experience
• Highly proficient in Microsoft Office
• Ability to multi-task and work in a fast-paced environment
• Excellent verbal and written communication skills
• Extremely organized and able to prioritize tasks effectively
• Ability to work independently as well as in a team environment